Welcoming new marketing employees to an organization can be time-consuming, especially in hybrid and remote work environments. That's often because specific technologies are required to make the process a seamless and successful one. Like other departments within an organization, marketing teams need virtual tools that facilitate onboarding and provide new employees with the knowledge, skills, and behaviors to become effective organizational members. Here we share some of the best virtual onboarding tools for marketing teams.
Document Management System
A document management system collects and stores all the documents marketing managers need to hire and onboard new employers, such as tax forms, contracts, and benefits information. These virtual onboarding tools for marketing teams include software like PaperSave, ClickUp, and eFileCabinet, which enable managers to store PDFs, Word files, and even PowerPoint presentations in a super-secure cloud-based database. Document management systems remove the need to collect and store paper documents during the onboarding process and can help marketing teams adhere to data governance frameworks. These systems can also store digital images of paper forms like W2s and resumes.
Virtual Onboarding Tools for Marketing Teams: Pre-Recorded Videos
Video is highly effective for onboarding and training and can target specific employees and teams, according to Business Partner Magazine. Video-sharing platforms make it easy to distribute pre-recorded video content with new hires and enable recently recruited employees to access learning and development materials at their own pace. You can share content about recruitment processes, company culture and values, organizational health and safety, and other topics, allowing you to speed up the onboarding process.
Viostream is a video-sharing platform that lets you share pre-recorded onboarding content with new hires. This enterprise-level tool comes with advanced security, analytics, and video management features that improve your internal communications strategies.
Viostream is one of the best virtual onboarding tools for marketing teams because it helps you communicate marketing roles, employee responsibilities, performance expectations, and your long-term strategic goals in an engaging and visual way. Features such as branded video galleries let you collect onboarding videos in customizable collections, while access controls ensure only approved new hires view sensitive content. Start your free trial now.
Webinars
Like pre-recorded videos, webinars are one of the most effective virtual onboarding tools for marketing teams because they create learning experiences that guide new hires through the orientation process. Webinars increase engagement and productivity when training new employees, according to Information Age. These onboarding tools also enable you to communicate with several new hires at the same time, wherever they are in the world, removing the need for employees to come into the office for training.
Viostream has live streaming capabilities that help you organize and host mass onboarding events with new hires. You can communicate onboarding topics such as regulatory compliance training and company values with minimal buffering and enhanced security, helping you protect your organization's valuable information. Viostream accepts multiple video input feeds, lets you broadcast slide presentations and speaker videos simultaneously, and connects with third-party tools such as Pigeonhole and Slido for improved engagement.
Communication Platforms
Communication platforms like Slack and Discord facilitate text-based conversations between marketing managers and new hires, making them valuable virtual onboarding tools for marketing teams of all sizes.
You can use these platforms to exchange messages with employees joining your organization and ensure new hires know their job responsibilities. Using a communication platform alongside your video component enables you to adopt an omnichannel approach to onboarding and employee orientation.
Learning Management System
Learning management systems (LMSs) such as Moodle, Blackboard Learn, and Abode Captivate Prime let you administer and track learning resources if new hires need to complete assignments or training before starting their jobs. These virtual onboarding tools for marketing teams allow managers to deliver educational content in a secure environment and provide feedback on completed tests.
Viostream syncs with major LMSs, allowing marketing departments to combine their video and training resources and encourage better learning outcomes for new hires.
Digital Signature Tools
Digital signature programs are among the best virtual onboarding tools for marketing teams because they enable new hires to read and sign forms and contracts electronically, which speeds up the onboarding process. These programs let you send documents to employees via email and save completed paperwork in the cloud, providing you with a digital paper trail that improves compliance. Examples of digital signature tools include SignNow, HelloSign, PandaDoc, and Adobe Sign.
In Conclusion
Virtual onboarding of new hires can be a challenge for employers doing it for the first time, according to the Society for Human Resource Management. With multiple policies to review and procedures to execute, marketing managers can often feel overwhelmed by the onboarding process. The virtual onboarding tools for marketing teams listed above can streamline recruitment, training, and orientation, allowing managers to focus on other organizational tasks.
Viostream is a platform that makes it easy to upload, share, and track onboarding video content with marketing team members. You can send pre-recorded videos to new hires or use live streaming to communicate onboarding topics over the internet. Start your free trial and learn why Viostream is the video platform you can trust and one of the best virtual onboarding tools for marketing teams.
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